Virtual Event Services

World Event Center would be happy to consult with you to discuss your dream event, the various options available to you, associated pricing, and options, and recommend the best virtual event solution for the job.

Frequently Asked Questions

How much do you charge?

There are three core ingredients in a virtual event quote:

  1. event platform — This needs to be quoted once your requirements are known, because just as every traditional event venue is priced differently based on size, location and amenities, virtual event spaces vary greatly too. 
  2. event setup — Typically $600/event + tax
  3. event management — Typically $100/person/hour + tax. 

What's included with virtual event set up?

EVENT BRIEFING

(3 weeks before event)

We meet with you a minimum of three (3) weeks before your event to; review your event vision, the options available to you, what we require from you to begin, schedule event set up, show flow and dress rehearsal dates and address your questions.

EVENT SET UP

(2 weeks before event)

We set up your event space two (2) weeks before your event, and send a link to review it and advise any tweaks required.

SHOW FLOW MEETING

(1 week before event)

One (1) hour of support is included for a meeting to review your final agenda, plan show flow and finalize dress rehearsal arrangements one week before your event.

DRESS REHEARSAL

(2-3 days before event)

We will organize a (1) hour dress rehearsal with your VIPS 2-3 days ahead of your event.

TEAR DOWN/DEBRIEF

(2-3 days after event)

Within 24 hours of your event ending, we will  upload your HD videos, attendance and sponsor reports, chat history, screenshots, etc. to your google drive folder.

Other FAQs

A guest-day is a 24-hour period of time that begins as soon as a guest occupies a seat at a table for the first time. During this 24-hour period, your guest can enter or rejoin any of your events, and this will still be counted as one guest-day used.

Yes, we have been following virtual conferencing since the technology was available in 1995 and used it extensively for event marketing our training since then. We are happy to meet with you, establish your needs and make suggestions/provide pricing on the best platform for you then.

World Event Center achieves our mission of making the world a better place by empowering non-profit organizations with 15% discount on services and training at cost. Please inquire to learn more.

Yes, World Event Center offers virtual event services to Alberta, British Columbia, Manitoba, New Brunswick, Newfoundland and Labrador, Nova Scotia, Ontario, Prince Edward Island, Quebec, and Saskatchewan as well as the three territories are Northwest Territories, Nunavut, and Yukon.

World Event Center serves the Greater Toronto Area (GTA) including; Durham Region (Ajax, Brock, Clarington, Oshawa, Pickering, Scugog, Uxbridge, Whitby), Halton Region (Burlington, Halton Hills, Milton, Oakville), Peel Region (Brampton, Caledon, Mississauga), and York Region (Aurora, East Gwillimbury, Georgina, King, Markham, Newmarket, Richmond Hill, Vaughan, Whitchurch–Stouffville) and the rest of Canada and the US from our head office in Scarborough, Ontario, Canada.

Yes, we have an office in Oshawa where we hold appointments by apointment only.

Feel free to call us toll free at 1-800-579-9253 or make an appointment via this page… www.WorldEventCenter.com/connect

Team World Event Center takes care of all the tech throughout your event so you can focus on your guests.

We show up 15-minutes early to admit you and your VIPS for a last-minute briefing and audio/video check.

Meanwhile, the sweet sounds of jazz welcomes your early-bird guests into the lobby, along with a message from you, letting them know they’ll automatically moved into the event space when the meeting starts.

Your dedicated event producer manages all back-end controls so you can relax and enjoy your guests.

Team World Event Center supplements in-app help with dedicated help desk and phone support throughout your event, effectively mitigating the risks posed by power and internet outages.

  • Additional Event Planning & Consultation outside our basic event bundle
  • Additional Guest-days
  • Additional Room Set Ups
  • Additional Staff
  • Custom Floor Plans
  • Dry runs
  • Entertainment
  • Event promotion
  • Food delivery
  • Gift Purchasing
  • Graphic Design
  • Music
  • Performers
  • Platform Training
  • Swag bags
  • Technical Rehearsals
  • Training
  • Video Editing
  • & More