PRESENTER GUIDE

Advertiser | Event Planner | Exhibitor | Presenter | User


STEP ONE: Review World Event Center User Guide

STEP TWO: Test your system in advance of your presentation

STEP THREE: Read the following Answers to FAQ


FREQUENTLY ASKED QUESTIONS

How do I get on stage?

There are two methods to get on stage, depending on how your event has been set up:

  • Speakers can be invited to the stage in advance by email. For this to work, the speaker must accept the email invitation and when called to the stage, click on the camera and microphone buttons at bottom of the stage to appear, and click these buttons off to disappear.
  • Speakers can be invited to the stage manually by the event manager. For this option, speakers are prompted with two buttons. One that allows them to “Join stage with video” and one that allows them to “Join stage without video”.

How do I get off stage?

When speakers are ready to leave stage, they simply turn off their camera and mic.

How Do I Share Presentation?

POWERPOINT

When sharing PowerPoint slides in Presentation mode with just one monitor, event hosts are frequently concerned about the presenter only seeing the presentation and not the audience, but this can be avoided!

  1. Sharing your presentation using a computer or laptop is very easy. Simply follow the following steps:
  2. Open Powerpoint
  3. Click on the “SlideShow” tab
  4. Click “Set Up Slide Show,” and a pop-up will appear
  5. Choose “Browsed by an Individual (Window)” and the Powerpoint presentation will be displayed in a tab version so the presenter can see the slide deck and Remo simultaneously.
GOOGLE SLIDES
  1. Open Chrome browser and minimize that window
  2. Open your google slides presentation in full screen/slideshow mode
  3. Navigate back to Google Chrome window by cycling through the windows you have open using one of the following commands:
    1. Press ALT + tab (windows)
    2. Press Command + tab (mac)
  4. Enter meeting as you would normally
  5. When it’s time to present, and you are on stage
    1. press the ‘Share Screen’ icon (bottom menu toolbar)
    2. Select the tab ‘Application Window’
    3. Select the window showing your presentation
    4. Click ‘Share’
  6. Your guests will now be able to see your presentation in full screen.
  7. When you are done, click ‘stop screen sharing and you’ll be back to the event window

Can I See My Presentation and the Event at The Same Time?

You will by default see only your presentation window, however there are work arounds:

  1. Use Second Monitor and have the event open in one window and your presentation in another
  2. Reduce size of both windows so you can see them both on one monitor
  3. Switch the window you’re viewing using the following commands:
    • Press ALT + tab (windows)
    • Press Command + tab (mac)

Can I practice sharing my screen?

If you would like to practice sharing your screen before the big day there are many options

  1. Sign up for a free-trial – no credit card required
  2. Attend a demonstration
  3. Ask your event host if a dress rehearsal or dry run is possible.

Can I share my video?

Yes, you can share any youtube video that is shared as “public” or “unlisted” and set to allow “embedding”. To share your video, click on the three dots at bottom of your screen, select share video, and then clicking on the checkbox.

Can I share my screen?

Yes, you can share your screen by clicking on the share screen icon at the bottom of your screen. It’s recommended that as you are sharing, you also explain how guests can enlarge the shared screen (icon top right of the shared window) and then how to shrink it again (icon at top right of the shared screen or back to floor map).

Is there a white board?

Yes, you can share and use your whiteboard by clicking on the icon at the bottom of your screen.

How can I engage the audience?

  • CHAT— Ask guests to introduce them in the CHAT, and explain how they can chat publically, to people at their table or individuals.
  • Q&A — Ask guests to type something in Q&A that they’d like to leave knowing, and to upvote those items entered that interest them, and explain that when Q&A starts, you’ll go there to answer most popular items.
  • RAISING HANDS — Asking your guests to raise their hands is a great way to engage them. You have the capability of lowering all hands also.